Club Budgets

Club Financing FAQ

Frequently asked questions about ASUCR Finance Services.

Q: Who is eligible for funding?

Any campus organization that meets the following:

• Is registered with the Student Life Center
• Has at least a 60-percent undergraduate membership
• Does not restrict membership

Q: How can my organization get support?

Talk to the ASUCR Vice President of Finance for specific details.

• Apply during spring quarter budget hearings
• Or apply during in the fall or winter quater at regular Finance Committee meetings.

Q: When do budgets take effect?

It depends.

• Apply during the spring quarter budget hearings and support starts the following fall quarter
• Apply during the academic year and the budget starts almost immediately

Q: Exactly how would I get a budget?

• Download a Budget Request Packet or pick one up at the ASUCR front desk, Suite 201, The Commons.
• Fill the packet out completely and accurately
• Make 5 copies and turn in at the front desk

Q: If my organization currently has a budget, do we need to go through the budget hearings each year?

It depends.

• All budgets end the day after commencement every year.  A club that has been active with ASUCR for five consecutive years will  have their budget automatically renewed and does not have to attend the budget hearings.
•  For clubs with automatic renewal, a Club Budget Packet is still required to increase the budget up to 10 percent..

Q: How do I get reimbursed?

You’ll need a requisition form with an authorized signature.

The form needs a requesting organization officer’s signature before funds are released. A "how-to sheet" is available with detailed instructions in the ASUCR office.

Q: Who keeps the money left over from a previous year?

ASUCR does not retain any unspent funds.  They remain in the club account.

• Club allocation is not affected by funds that rollover from a previous year.
• Rollover funds augment a club’s yearly allocation.

Q: Do we have photocopy allowance?

Yes. Any club in good standing can make copies at the ASUCR office.

• Clubs are limited to 100 copies per month.
• Copies cost five cents each and are billed to the club account each month.

Q: How do I get my club budget’s balance?

Come by the ASUCR office, Suite 201, The Commons, and fill out a request form. They will print a report by 3 p.m. the next day detailing how much money your club has spent, brought in, and an up-to-date balance.

Q: How do I get on the Finance Committee?

Applications are accepted by the Finance Committee during spring quarter and are available in the ASUCR office.

For additional information, please contact the ASUCR Clubs Accountant at the ASUCR office, suite 201 The Commons, or contact the Vice President of Finance.  You may also send an email to:  ASUCRFinance@ucr.edu