ࡱ> ~}b Qjbjb $5KJlTTT8 $lh+2(*******,,R. + +"+*t"J*(* Tk)*8+0h+)\z/z/0*ll PllPASUCR Senate Meeting 1.29.09 A. Meeting called to order at 7:10 on January 29, 2009. B. Roll Call Senator Ambriz, present. Senator Dasakis, present. Senator Tessier, present. Senator Tarui, absent. Senator Briones, present. Senator Eldessouky, present. Senator Hidalgo, absent. Senator Ren, present. Senator Espinoza, present. Senator Price, present. President Sanchez, present. Senator Hong, present. Senator Nam, present. Senator Hicks, present. Senator Torres, present. Senator Ngo, absent. Senator Rodriguez, Late. Chair Maldonado, present. Senator Nuez, absent. Officer Amaya, present. Officer Chan, absent. C. Approval of Senate Minutes Minutes were approved with majority signatures. D. Approval of Agenda Senator Espinoza motions to move Vice President of Finance and Vice president of External Affairs reports so that the reports will go in the following order: 1. President's Report 2. Vice President of External Affairs 3. Vice President of Finance 4. Vice President of Campus Internal Affairs and the rest in the same order. Senator Price seconds the motion and the motion passes with the majority votes. E. Public Forum Susan Allen Ortega, Assistant Vice Chancellor of Student Affairs: Homecoming reminder! Handing out cards with big events, posters to hang on campus, and buttons all regarding homecoming next week. Events start Wednesday February 4, 2009 at the bell tower. This year we will be a little different will be doing some new things, housing made a replica of rivals mascot, a large horse, for students to write on. The Bonfire is on Friday February 6, 2009 it will be like a dance party and there will be fireworks, also there will be a big DJ this year. Saturday February 7, 2009 is the tailgate. This year alums, parents, staff and commuting students are invited. She sent an email to Senator Hong and would like to know if others are interested in the staff office-decorating contest. Those participating would go to the offices that are in the contest and submit score sheets. Hopes to see everyone at some of the events. Let her know if you are interested. F. Reports from the Subcommittees 1. Constitution & By-Laws: No one has been elected for this position yet; elections will be later on in the meeting. 2. Bills and Resolutions: Senator Ngo is not present. 3. Student Exchange Advisory Committee: Selected interior for the new location. The floors are now done. Student surveys outside the bell tower hoping to figure out the students needs. Trying to launch an advertising campaign, trying to see what the restrictions for signs up in the commons are. G. Officer Reports 1. Presidents Report: Chancellor sent out an email. Working with budget cuts and budget-planning UCR cut approximately $8 million for 08-09, which may grow to $13 million. If you have any questions let her know. The Chancellor has appointed a Budget Advisory Committee made up of all organization heads, they will recommend resource management strategies to the Chancellor. Enrollment regents made plan to reduce the incoming freshman 4,000 rather than 4,400 this past fall. At the same time increasing transfer students by 80 making a total of 950. Co-sponsorship with ASPB, GSA, and WRC, need volunteers on Tuesday March 3, 2009 to recognize outstanding women at UCR. Sent out an email asking seniors for ideas for the Senior gift of class of 2009, and received many ideas back for example a scholarship, Scotty the bear statue, a donation to a charity, a large fountain in the center of the new commons, a flat screen TV for organization advertisements in commons, interactive music room. Most wanted a bronze Scotty Bear statue in the new commons. Will sent out another email with the top three options. Will make a brochure of the choices for Scotty Bear statues so they can choose. Heat and Homecoming are coming up. Latitude 55, new caf will be opening in approximately three weeks. They mayor will be coming tomorrow and wants to meet with ASUCR. Will be meeting in the ASUCR conference room around 3:00pm. Come with questions and ideas for riverside and the school. Tuesday 10:00 Reception food and beverages at he Chancellors Inauguration it will be in the student recreation center on March 17, 2009. 2. Vice President of External Affairs: Have been working on Student Legislation Conference, Lobby Conference and GROW. Applications went out about two weeks ago, however, there was a problem with Scottmail. The application deadline for Lobby Conference has passed, but they are thinking of extending it. They came two weeks ago; do not have a large enough budget for these upcoming conferences. External is using their entire budget, which is $6000 for Legislation Conference and $200 for Lobby Conference, which will only allow for the External Office to go. This would not be a representation of the school. They are asking for $5000 for each. Since there was not finance meeting this week she is asking for senate approval. Will pass around for everyone to look at, the copy is in the finance report. They plan on taking 15 students to Lobby Conference and 12 to Legislation Conference. Senator Dasakis: In the past have spent about 10,000. In the past not the entire budget has been used but the external office has been very active this year and using their budget. She has less money than before because of the budget cuts. President Sanchez: Will you be taking all of your interns? Some senators may want to go and we want enough space for students as well. Senator Espinoza: Not all the interns will be going to both of them. Jim Sandoval: Can help with getting emails out, if there are problems with Scottmail. 3. Vice President of Finance: Seven out of eight of the budgets were approved. One club was restrictive and ASUCR cannot fund anything that is not open to all students. Part II> of the report are emergency approvals for the exchange store and Vice President of External affairs. Will let Laurie explain what is going on with the Exchange Store. Laurie Sinclair: Exchange is moving in to the new location and there were some things that were not finished. As a result of the time constraints we will be finishing it ourselves everything is going to be moved and it cannot be done after the fact. We have contacted our own contractors. We are hoping to be able to be reimbursed for the project. Ceiling is a large job and the piping needs to be painted. Having to move forward on the project, would like Senator approval. This was part of the original plan that was supposed to be done. Senator Nam: Why was it not done? Jim Sandoval: Specifications were done, Laurie went through the proper process and told them and somewhere in the process was someone changed the plans. He will find out why the proper plans were not followed and have them verify they will reimburse ASUCR. Senator Nam: Wants Senate to really think about this because ASUCR may not be reimbursed. Laurie Sinclair: Somewhere in the line the idea for ceiling tiles and she said, and the decision was make that it should be open with an industrial look and painted. The carpeting was definitely supposed to be done and she has emails to confirm that. President Sanchez: Who didnt do it? Were they asked to? Laurie Sinclair: A change was made and it was not run through us, she made the correction to change the tiles but somewhere in the line the plan for painting the ceiling was not put back. Office Design and Construction. Senator Nam: Concerned about ASUCR funding this when it should have been taken care of by Construction or something. Senator Dasakis: We will be voting on her report as a whole. If you have questions for Erika ask them now. She ahs a report with the budget that she broke down to what is needed for each conference and she has this information to answer questions. Chair Maldonado: Will give a two-minute recess to look over everything before voting on it. Senator Nam: He is concerned if we do not pass this we may not be able to open the store. Want to investigate to see who is responsible. Concern about exchange being set. Laurie Sinclair: Everything would come to a halt because everything will be pushed back. Senator Eldessouky: Will we loose our spot? Laurie Sinclair: No, everything will just be pushed back. Lluvia Rodriguez: We will approve the finance report, striking item two. The finance committee was not able to meet yesterday; those two budgets were not brought to finance. Jessica will use chair discretion to move them to an action item the senate will act as finance committee and approve these two items separately. Chair Maldonado: Chair discretion to add action time I2 exchange. Item I3, External Budget. Senator Dasakis: Motions to approve finance report, senator Nam seconds. The finance report is approved striking item II. 4. Vice President of Campus Internal Affairs: Need students to help passing out brochures 3,800 of them can help out using senate hours. Homecoming week will be tabling Monday, Tuesday and Friday. T-shirts and Mugs should be shipped out tomorrow. He has decorations ready for the office and his interns will help. Tabling January 21st and had students help by writing out what they wanted improved on campus. There is a poster in the workspace with post-its listing what students what on campus. These will be used to focus on projects. January 28th we were not able to table because of an emergency. His interns are working on advertising what ASUCR does to get our name out there so students will know what we do. He would like to request a budget transfer and will go through finance to do so. He would like to add a new committee member. Motions to approve, Senator Price seconds. With the majority the motion passes. Senator Price: Would like to make a comment that she is really happy with the work Senator Hong is doing and that she really likes his campaign. 5. Outreach Director: Working on the hearing was supposed to be last Thursday but Scottmail was not working and the email did not go out so they will push it back. Will extend the deadline to apply. Would like to do an outreach event to Clemet Middle School in week eight or week nine. The number of students that will be outreached will be one hundred to one hundred and fifty. Will extend deadline to apply. The outreach even in December to Perris Elementary School was a success, and the kids were very encouraged in obtaining a higher education. 6. Personnel Chair: Contacted all of the directors some committees are active and she now has a relationship with directors. She has found which committees are inactive and has contacted the students in those committees to give them first priority to be in other committees. She is looking for senators to head committees that are inactive but she believes should not go away. Would like to remind everyone Laura Riley the Director of Student Conduct Committee needs more COE members, so if you are interested email her your information and she will forward it to her. She is making a final and accurate list of the committees on campus including those that are full and those that need members. Student Conduct for COE if interested contact her. She will work with Senator Hong to update the website. Working on a master list of contact information for senators and next personnel chair. Red Cross blood drive will work with Senator Hong; students that give blood will get freebies. Moving it to spring, so we will have a large response. Will pass out ASUCR fliers to learn about ASUCR as well as Red Cross pamphlets. Chair Maldonado: Thank you, have been doing an amazing job. She has gone through and searched for every single committees contact information. Senator Hicks: Thank you Laurie, you helped me a lot. 7. Academic Affairs: Anne Frenckel will meet with Dr. Ruth Jackson to sign it off tomorrow. He met with Anne Frenckel yesterday regarding funding. By next week will have the funding in and the money will be transferred and during finals week the libraries should be open. Testing out for the first two quarters and if it works will continue. Will have both libraries open. Working on meet ASUCR, meeting with RHA next week to set it up. May potentially need more funding. Chair Maldonado: Will there be a banner that says ASUCR funded it? Senator Ren: Yes, I will work with Derrick on that. 8. Elections Chair: Lisa could not be here sent a timeline. Some individuals expressed they are not comfortable with the timeline as is. Its up to the senate to approve it. Senator Espinoza motions to table next time, Senator Dasakis seconds. Motion is approved. H. Policy Items I. Action Items 1. Senate Vice Chair Elections: Senator Price moves to open nominations, senator Dasakis seconds. Acclimation. Senator Ambriz: Nominates Senator Nam President Sanchez: Senator Nams position as Chair of the Student Exchange Advisory Committee is a small side position that is not in the constitution so he is able to take this position. Senator Nam accepts the nomination. Senator Rodriguez nominates herself. Senator Dasakis motions to close nominations, and President Sanchez seconds. Chair Maldonado: The purpose of this position is to get the constitution out and going, this has already been taken care of. If she were unable to run a meeting, the Vice Chair would do it. He/She will run the Constitution & By-Laws Committee, and look over anything before being brought to the senate. Any changes to be made to constitution will be brought to the committee before bringing it to the senate. Chair Maldonado: You each will have two minutes to give a speech as to why you think you should have this position. Senator Nam: Hi everyone. He wants to present his background, started the student exchange committee which has taught him about running a committee. He believes the constitution is an ongoing evolution. Had his committee run through the bylaws committee, so he has an understanding of the process. He believes he is good for the job, has not missed a meeting so if Chair Maldonado is unable to be there he will definitely be there. Senator Rodriguez: Last quarter she was not as involved as she would have liked to be for personal reasons. This quarter will be good to grow and take charge. She will work on the constitution and be more involved. Senator Espinoza: As a chair will be required to know Roberts rules of order, do you feel like you have a strong knowledge of the rules? Senator Rodriguez: She has been to plenty of the external conferences has been present in meetings, she feels competent and comfortable with the process. Senator Nam: Does not know that well, however he feels comfortable. Also we have a good parliamentarian who can help. Chair Maldonado: What do you think is the biggest attribution that will help you in the position of Vice Chair? Senator Nam: He is not in ASUCR for his resume he is here to help out and make an impact for the students. He makes it worthwhile and changes what he sees need to be changed. Senator Hidalgo: In everything she is involved in she dedicates herself and this is another way for her to dedicate her self to ASUCR. Chair Maldonado uses Chair discretion to go on to a vote. The new Vice Chair is Senator Nam. Next is action item I2. 2. External Emergency Budget: Senator Espinoza motions to approve allocation of funds for external office and President Sanchez seconds the motion and the motion passes with the majority vote. Senator Espinoza: Point of personal privilege, she has to leave for a program. Chair Maldonado: Erika had to go so now we are moving on to item I3. 3. Exchange Emergency Budget: Senator price motions to approve the exchange budget, President Sanchez seconds the motion. Senator Nam; For our business sake we should pass this, and he will make sure to get to the bottom of this as the chair of the committee. Senator Briones: He trusts Senator Nam, but at the same time does not want ASUCR to get burned. He wants people to know that it was not ASUCRs fault. With the majority the motion passes. 8:16pm move to closed session. J. Roundtable and Announcements Senator Briones: He has been involved with the Recreation center expansion filling in for President Sanchez and Senator Hong, they had a meeting two weeks ago, it was the last meeting with the report being finalized. The referendum will probably not be passed this year. Need to educate students on what exactly has been happening, for instance fees will not be implemented until the doors open. What it comes down to is do we want to do something for the future students? We will not be investing for ourselves but for the betterment of the school itself. Talked to Tim Conner marketing direction looking for sponsorships food at games, something he is currently working on. Homecoming is next week! Senator Gustavo: He is still fairly new, still getting adjusted with the help of other senators he will be meeting with President Sanchez tomorrow. He will have a report next week and would like everyone to help him out. Senator Price: Went to a STEM meeting for President Sanchez. Will make a report at the next meeting for Higher Education. Obama as president, funding is down. Schwarzenegger is looking to get rid of Cal Grant. Will write a report on all the legislative things that are currently going on. Senator Eldessouky: Fences should be down by next week third week of February and there should be a grand opening. Need to get students out there. Working on making ievals public for the students. Will fill out a new survey for the students, professors and the books. Card access project met with card access manager gave her three PDAs to buy for the ID and will work on which places need attendance will need help with that. Senator Tessier: Will be working with Senator Eldessouky, and is also working with Senator Hong with decorating for homecoming. Senator Ambriz: Project from last quarter. Working on an ad to promote ASUCR, would like to open up office hours so that students can come talk to them. Talking to Senator Hong about putting it in the highlander. Needs help choosing hours to be open to students. Senator Nam: His goal was not improving infrastructure but it became that. Wants to add a network to the hard drive to connect all the computers so that if there is something for all the senators to see it can be accessed by all of the computers. Need to create a banner on Photoshop. Creating a refreshment corner for the students to have something when they visit. Wants to work on something for earth day something to promote green campus. Senator Dasakis: Requisitions PLEASE give her some time; she does not like doing verbal approval. If not in put it in her box two or three days before. If you want to appear to a finance hearing tell her the Monday before. Sorry she couldnt come to retreat. President Sanchez: How many students are coming to meet the mayor tomorrow? Show of hands. Most senators expressed interest in attending. Chair Maldonado: Senator Garcia is our new CEO senator. Welcome to Senate. Try to give our new senators any advice and anything they can work on. Meeting is adjourned at 8:53pm. ASUCR Senate Meeting January 29. 2009 Page  PAGE 1 of  NUMPAGES 1 ))`QaQgQhQiQjQnQoQyQzQ{Q|QQhmHnHujhUh_hH*hUbg_ o 6X.A"6  & Fgd & Fgd & Fgdgd$a$gd5QQ 3!0"i"G##$%%&E&&'((:,,.[33$46C6w6&7777gd & Fgd & Fgd785889:99$;;K=$>>I??0@@gAABB3CC7DDDE4Egd & Fgd & Fgd & Fgd4EGHIK(L2MNOQPPQ4Q5QJQ[Q}Q~QQQ$a$gdgd & F gd & F gd":p/ =!"#$%<@< NormalCJaJmH sH tH DA@D Default Paragraph FontRiR  Table Normal4 l4a (k(No List4@4 Header  !4 @4 Footer  !K!z z z z z z z r%52=QJKgX0Ubg_o6X . 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